Prepare for GDPR. The General Data Protection Regulation (GDPR) is new legislation designed to give greater data protection and rights to individuals from 25 May 2018. Last March the Scout Association shared an overview, and in September we shared some FAQs.
It’s time to start thinking about the personal data you hold in your role, such as contact details, medical information or any individual’s personal data. Take some time to think about where and how you store this data, how you use the data, and how you delete the data.
From January onwards, HQ will be sharing checklists, guidance, toolkits and sample privacy notices. If you’re a member of a local Executive Committee (Group, District, County), then as a trustee you have a shared responsibility with your other trustees to act upon GDPR. You can find ICO guidance here in the meantime.
The county Digital Strategy Team are currently working on a single solution to data storage and emails, which will also offer additional digital opportunities to make Scouting a little easier. This will also be made available to districts. If you have any queries please contact your district team or the Information Centre at this time.
It is important to remember that this applies to all data and not just that held on computers, it includes all paper records etc too.
We will be seeking to appoint a Data Protection Officer for the County and would encourage Groups to seek someone to take on this role too. If you or someone you know has an expertise in Data Protection or Data Legislation and may be interested in supporting the county’s work please contact firstname.lastname@example.org